A common mistake I see a lot of people making is that they are incredibly bad at multitasking. This is a reason why you often hear the common saying, “You should devote 100% of your time into one project.”

Unfortunately for us men, multi-tasking can be a big problem. If we work on one thing, it is very hard for us to work on another thing simultaneously; in fact, it has even been scientifically proven. However, women tend to be pretty good at multitasking – they have developed the ability to dilute their attention.

I have discussed the importance of practice before. With multitasking, it comes down to practice. In fact, everything we see in business comes down to practice. For example, I was a disaster at multitasking. Every time I tried to run two or more projects simultaneously, they would all suffer and run poorly. I could only work on one project at a time, if I wanted it done properly. One of the best ways to understand multitasking is to look at how a processor works. A processor needs to work on one application before moving to the next. It does not run several applications simultaneously. Applying this same process to your projects at work will improve your efficiency.

The way that I succeed in running multiple projects at once isn’t from working on them all at the same time. Men just simply can’t do that. Instead, I work on them the same way a processor operates its software applications. I devote one hour on one project, and then another hour on the next project; and so on. I continue this process throughout the whole day. I make sure that I devote a certain amount of time on each and every project. That is how I perfected the art of multitasking. Before, I never made the habit of allocating time on each individual project and it was very chaotic. Now I know exactly how much time I need to put for project A, B, and C.

As you can see, in order to be productive, it comes down to a matter of efficiency. I prioritize on allocating time and effort on each individual project. If the processor does not allocate time and effort to a particular application then it will not run. The same goes for your task if you don’t allocate the time and effort into it.

So every time you come into the office and you know you have lots of projects going on – prioritize! Prioritize and make sure that you are putting in the time and effort. If you think you are wasting your time on one project then stop and work on a different one. You can always come back to that project once you figure out the problem.

Does multitasking decrease efficiency?

You can improve this by allocating time and effort each day to be more efficient. You can start by breaking down your tasks into smaller pieces so that it is easier for you to perform.

Multitasking requires practice and devotion. Remember that you just need to pace yourself and once you do that, you can then pick up the speed.